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Recruiting Assistant at Envision in Ann Arbor, MI

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Envision Physician Services is a multispecialty physician group and practice management company. Established in 1953, our organization provides anesthesia, emergency medicine, hospital medicine, radiology, primary/urgent care, surgical services, and women’s and children’s health services to hospitals and health systems nationwide. Sheridan Healthcare, EmCare, Reimbursement Technologies and Emergency Medical Associates have recently joined forces to form Envision Physician Services.  As one organization, we now provide a greater scope of service than any other national physician group. Our collective experience from hundreds of local, customized engagements, culture of continuous lean process improvement, and team of experts in the business of healthcare enable us to better solve complex problems and consistently give healthcare organizations confidence in our execution. Our combined organization serves more than 780 healthcare facilities in 48 states and the District of Columbia. 


If you are looking for a stable, fast-paced, growing company in the healthcare industry that is committed to innovation, excellence and integrity, then this may be a great next step in the advancement of your career.

Recruiting Assistant Job Description







This position will provide Administrative support for the Physician Recruiters for his/her respective division.  Responsibilities include, but are not limited to the following essential functions.



Essential Duties and Responsibilities :

  • Facilitate marketing for candidates including email blasts if needed, job boards, mailers, flyers and fact sheets as needed
  • Assist Recruiter with scheduling interviews and coordinating schedules of all parties involved
  • Coordinate thank you packages to interviewed providers
  • Facilitate the onboarding of new providers including required credentialing document collection, welcome packets/packages and introductions to department contacts
  • Work in conjunction with the Credentialing Department to ensure quick onboarding of candidates
  • Conduct weekly meetings with Recruiters to review administrative responsibilities as it pertains to the sites and the candidates. Review pipeline to ensure candidates are moving through the process efficiently
  • Move candidate from the recruiting stage to credentialing stage in the internal applicant tracking system (ATS)
  • Create Contract Request Forms (CRF) in applicant tracking system and send to contracting department for contract creation
  • Process expenses, check requests, and any other financial documents related to the recruitment process for the candidate
  • Assist with packing and shipping of promotional items to Conferences, Residency Dinners, and Hospital Facilities as needed
  • Submit interview travel for candidates. Prepare itineraries and interview packets accordingly in collaboration with recruiters
  • Participate in data collection as instructed by management team
  • Prepare reports as needed
  • Provide administrative responsibilities, such as meeting minutes, webex calls, distribution lists, processing of invoices, recruiter incentives, referral bonuses etc
  • Coordinate the locums process and communication with the Recruiting Assistant Supervisor.  Responsible for receiving of timely feedback and communication from both the recruiters and the agencies
  • Other duties as assigned by Recruiting Assistant Supervisor
  • Adhere to all company policies and procedures




Minimum Qualifications:



  • High school graduate with prior administrative experience
  • Bachelor’s degree preferred



  • Prior administrative experience assisting sales or recruiting preferred or one year or internship in office support role required 
  • Candidate must have ability to work in rapidly changing healthcare environment 
  • Versatile computer skills required, proficient in Microsoft Windows Programs, i.e., Word, Excel, PowerPoint, Outlook, Database Management 
  • Marketing design skills a plus


Other i.e. knowledge and skills:

  • Must possess excellent oral and written communication skills
  • Strong organizational skills
  • Ability to take on multiple tasks and function under stressful situations and deadlines
  • Able to work collaboratively within a team environment
  • The ideal candidate will be enthusiastic, self-motivated and possess careful analytical skills


Revised 1/24/2017

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