Monterey Bay Aquarium
The mission of the nonprofit Monterey Bay Aquarium is to inspire conservation of the ocean.
Header_monterey_bay_header-676x144

What Sets Us Apart

Monterey_bay_box2-276x77

1. We're an inclusive, committed, diverse group of people who collaborate.

 

2. We're passionate about learning more and doing more to better our world.

 

3. We're all dedicated to conservation of the ocean.

Making a Difference

Our Culture

Monterey_bay_box4-276x77

Working at the Monterey Bay Aquarium is more than just going to the office every day. In addition to our purpose-driven work in one of the most beautiful spots in the world, we offer a competitive compensation and benefits package (medical, dental and life insurance; floating holidays, vacation and sick time) including a couple of things we feel distinguish us: a unique and generous retirement plan and a wellness program staff can't wait to join. We do our best to walk the talk so we offer our team members discounts at our Cafe, which serves local, sustainable and organic foods, plus subsidized gym memberships and alternative transportation discounts, too. Our goal of working toward a healthy ocean can only be achieved with a healthy organization, which is something we strive for here at the Aquarium.

Opportunities at Monterey Bay

Membership Coordinator
Job summary The Membership Coordinator plays an integral role in supporting the institutional goal of growing earned revenue through our membership program. The Membership Coordinator is responsible for coordinating and implementing projects and events that support the growth and maintenance of our membership program, including: direct response campaigns for member acquisition and retention; Member Nights and special events; and cultivation/stewardship communications. Serves as liaison with other Aquarium departments and outside vendors to ensure standards of service and quality are met.Core ResponsibilitiesCoordinates multi-channel direct response campaigns for membership acquisition and retention, including direct mail, email and phoneMaintains schedules and mail plans, and serves as primary liaison with vendors and internal teams to ensure MBA standards are met and timely completion of projectsExtracts and formats various lists from database to mail, email, call or suppress in direct response campaignsProofreads copy and membership print materials to ensure accuracyWorks collaboratively with Monterey Bay Aquarium's culinary partner, other Aquarium departments, and outside vendors to plan and execute member events - schedule and lead planning meetings, create staffing schedules, launch event reservations online, lead event staff meetingsPerforms accurate and timely data entry of gifts received from members through third party calling firmCoordinates production of member magazine from launch to delivery - schedules and leads launch meetings, proofreads copy and distributes drafts to stakeholders for reviewProduces and updates reports related to direct response campaigns and events; reviews results and provides program recommendations to Membership DirectorHandles purchase orders, processes invoices for payment, and tracks expenses associated with projectsAssists with special projects as assignedAbsolutely Required Skills / Knowledge / Ability / Experience or EducationMinimum four year degree or equivalent experienceProject management or project coordination experience Must be comfortable in a fast-paced, high-volume environmentProficient in Microsoft Office programs (Excel, Outlook and Word)Excellent organization skills and attention to detailStrong interpersonal skills and ability to work with a diverse group of professionalsExcellent communication, writing and customer service skillsAbility to work within, and maintain Monterey Bay Aquarium's Core ValuesDesired Skills / Knowledge / Ability / Experience or EducationDatabase experience, preferably Raiser's Edge or TessituraExperience working in a non-profit, preferably in a Membership or Development officeReference # 23871Posted on 18 Mar 2019Location(s) Monterey BayExpertise MembershipWork type(s) Regular, Full Time, Hourly (non-exempt)Job level(s) Entry/graduate, ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Membership Coordinator
Job summary The Membership Coordinator plays an integral role in supporting the institutional goal of growing earned revenue through our membership program. The Membership Coordinator is responsible for coordinating and implementing projects and events that support the growth and maintenance of our membership program, including: direct response campaigns for member acquisition and retention; Member Nights and special events; and cultivation/stewardship communications. Serves as liaison with other Aquarium departments and outside vendors to ensure standards of service and quality are met.Core ResponsibilitiesCoordinates multi-channel direct response campaigns for membership acquisition and retention, including direct mail, email and phoneMaintains schedules and mail plans, and serves as primary liaison with vendors and internal teams to ensure MBA standards are met and timely completion of projectsExtracts and formats various lists from database to mail, email, call or suppress in direct response campaignsProofreads copy and membership print materials to ensure accuracyWorks collaboratively with Monterey Bay Aquarium's culinary partner, other Aquarium departments, and outside vendors to plan and execute member events - schedule and lead planning meetings, create staffing schedules, launch event reservations online, lead event staff meetingsPerforms accurate and timely data entry of gifts received from members through third party calling firmCoordinates production of member magazine from launch to delivery - schedules and leads launch meetings, proofreads copy and distributes drafts to stakeholders for reviewProduces and updates reports related to direct response campaigns and events; reviews results and provides program recommendations to Membership DirectorHandles purchase orders, processes invoices for payment, and tracks expenses associated with projectsAssists with special projects as assignedAbsolutely Required Skills / Knowledge / Ability / Experience or EducationMinimum four year degree or equivalent experienceProject management or project coordination experience Must be comfortable in a fast-paced, high-volume environmentProficient in Microsoft Office programs (Excel, Outlook and Word)Excellent organization skills and attention to detailStrong interpersonal skills and ability to work with a diverse group of professionalsExcellent communication, writing and customer service skillsAbility to work within, and maintain Monterey Bay Aquarium's Core ValuesDesired Skills / Knowledge / Ability / Experience or EducationDatabase experience, preferably Raiser's Edge or TessituraExperience working in a non-profit, preferably in a Membership or Development officeReference # 23871Posted on 18 Mar 2019Location(s) Monterey BayExpertise MembershipWork type(s) Regular, Full Time, Hourly (non-exempt)Job level(s) Entry/graduate, ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Sr. Development Associate - Special Campaigns
Job summary The Sr. Development Associate - Special Campaigns provides full support for all special fundraising campaign efforts, including data entry and gift fulfillment, ongoing results tracking and reporting, and coordination of specialized mailings. Also provides support for pledge programs and implements donor recognition program.Core Responsibilities Completes data entry of all campaign gifts up to $2,499; handles gift acknowledgment and fulfillmentProvides support for pledge programs; processes pledge payments and monthly EFT gifts, including acknowledgments; generates timely reminders; tracks and reports on payments; helps implement pledge compression campaignsPrepares daily and weekly campaign reports; provides weekly suppression and fulfillment reports to fundraising firm; processes incoming reports from fundraising firmSupports in-house and phone/mail campaign efforts, including list management, mail preparation, data transfers, gift tracking, timelines, expenses and inventoryPrepares campaign training materials and distributes to outside calling firm; works with Annual Fund Manager to conduct trainings for Membership and Development staff, Sales/Reservation staff as well as Guest Experience staffWorking with Annual Fund Manager and Development Database Coordinator, supports database management through preparing lists, importing actions and training staff on proceduresImplement plaque and print recognition program, pulling lists, maintaining updates in the database, and creating proofing listsProvides back-up support for processing and tracking all gifts of stock; prepares reports and researches pending stock giftsProvides back-up support for non-campaign donor data entry, fulfillment, renewals and mailings as neededAnswers phones and models departmental standards for customer serviceParticipates in special member and donor eventsAssists with special projects as needed Absolutely Required Skills / Knowledge / Ability / Experience or Education Minimum four year degree or equivalent experienceMust be comfortable in fast-paced, high-volume environmentProven project management skills including organizational skills, attention to detail and critical thinking skillsExcellent written/oral communication skills and customer serviceExcellent computer skills including Microsoft Word and ExcelAbility to work within, and maintain Monterey Bay Aquarium's Core ValuesDesired Skills / Knowledge / Ability / Experience or Education2 years of membership or development/fund raising experience in a non-profit organization preferred2 years of experience working with database programs, Tessitura or Raiser's Edge preferredAncillary ResponsibilitiesWorks closely with Annual Fund Manager to conduct regular audits of procedures and ensure that procedures are updated to reflect any changesReference # 23850Posted on 14 Mar 2019Location(s) Monterey BayExpertise DevelopmentWork type(s) Regular, Full TimeJob level(s) ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Sr. Development Associate - Special Campaigns
Job summary The Sr. Development Associate - Special Campaigns provides full support for all special fundraising campaign efforts, including data entry and gift fulfillment, ongoing results tracking and reporting, and coordination of specialized mailings. Also provides support for pledge programs and implements donor recognition program.Core Responsibilities Completes data entry of all campaign gifts up to $2,499; handles gift acknowledgment and fulfillmentProvides support for pledge programs; processes pledge payments and monthly EFT gifts, including acknowledgments; generates timely reminders; tracks and reports on payments; helps implement pledge compression campaignsPrepares daily and weekly campaign reports; provides weekly suppression and fulfillment reports to fundraising firm; processes incoming reports from fundraising firmSupports in-house and phone/mail campaign efforts, including list management, mail preparation, data transfers, gift tracking, timelines, expenses and inventoryPrepares campaign training materials and distributes to outside calling firm; works with Annual Fund Manager to conduct trainings for Membership and Development staff, Sales/Reservation staff as well as Guest Experience staffWorking with Annual Fund Manager and Development Database Coordinator, supports database management through preparing lists, importing actions and training staff on proceduresImplement plaque and print recognition program, pulling lists, maintaining updates in the database, and creating proofing listsProvides back-up support for processing and tracking all gifts of stock; prepares reports and researches pending stock giftsProvides back-up support for non-campaign donor data entry, fulfillment, renewals and mailings as neededAnswers phones and models departmental standards for customer serviceParticipates in special member and donor eventsAssists with special projects as needed Absolutely Required Skills / Knowledge / Ability / Experience or Education Minimum four year degree or equivalent experienceMust be comfortable in fast-paced, high-volume environmentProven project management skills including organizational skills, attention to detail and critical thinking skillsExcellent written/oral communication skills and customer serviceExcellent computer skills including Microsoft Word and ExcelAbility to work within, and maintain Monterey Bay Aquarium's Core ValuesDesired Skills / Knowledge / Ability / Experience or Education2 years of membership or development/fund raising experience in a non-profit organization preferred2 years of experience working with database programs, Tessitura or Raiser's Edge preferredAncillary ResponsibilitiesWorks closely with Annual Fund Manager to conduct regular audits of procedures and ensure that procedures are updated to reflect any changesReference # 23850Posted on 14 Mar 2019Location(s) Monterey BayExpertise DevelopmentWork type(s) Regular, Full TimeJob level(s) ExperiencedMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Exhibitions Project Manager
Job summary:The Exhibitions Project Manager provides general supervision, coordination and technical support to Monterey Bay Aquarium Exhibition projects, and ensures that all assigned projects achieve their goals completely and efficiently, while adhering to project schedules, budgets, and quality standards. This position is responsible for all phases of project planning and project completion, with a specific emphasis on planning for, and implementation of, construction and site installation. In addition to directly managing projects, this position supports other staff who are managing projects by developing tools and processes for effective project management.Core Responsibilities Provides project management of assigned Exhibition Division projects in a professional and businesslike mannerEvaluates project requirements, assembles and manages project teams, develops and leads project delivery strategyManages project teams including, designers, exhibit developers, experts, architects, contractors, consultants and vendorsAssumes responsibility for all construction and site work on Exhibition division projects, with regular and clear communication regarding site work progress to supervisor and other staffSupports and oversees work of other staff who are managing projects, including helping to set up and manage project budgets, schedules, and work plansEvaluates project risk regularly and works to minimize riskBuilds collaborative and positive relationships with personnel from other Aquarium divisions, management staff, clients, contractors, and stakeholdersDevelops and implements project action plans, schedules, budgets, and estimatesWorks closely with Monterey Bay Aquarium management staff to coordinate planning and project team activities with essential operations of all departmentsManages the research and solicitation of proposals for contracted work as well as the preparation and negotiation of Exhibition project contracts - this includes developing scope, schedules, terms and conditions and fee basis, and contract negotiationEnsures the quality of contracted project work, that budgets and schedules are adhered to, and that contractors comply with the terms of their contractMaintains appropriate logs, schedules and records of projects, including contract documents, change orders, construction change directives and authorizations, shop drawings, reports of meetings and conferences, requests for payments and other important documentsEnsures timely completion of documentation and submission required by the Aquarium or by government agenciesDevelops project estimating processes and tools; trains project managers and division managersCatalogues and files project deliverables at end of project for future referenceMaintains safety standards on all site work for Exhibitions projects, including internal staff and contractorsAbsolutely Required Skills / Knowledge / Ability / Experience or Education Degree in architecture, design management, industrial design, project management, construction management or related field preferred; or equivalent experienceMinimum of 5-years' experience in project management, exhibition management, architecture, construction management, or related fieldExperience leading multidisciplinary teamsAbility to identify and manage relationships with key internal and external stakeholdersExperience managing development of complex, public-facing experiencesKnowledge of exhibition project concept design, schematic design, design development and construction/fabrication/production documentsKnowledge/experience with character, quality and cost of construction/fabrication materials and equipmentAbility, with some training, to work with contractors and to learn to recognize and direct remediation of common construction hazards such as elevated work, confined spaces, hazardous chemicals, the hazardous release of stored energyKnowledge/experience with architectural and technical detailing, construction, fabrication and production technology and equipmentDemonstrated ability to lead, direct and coordinate work of a multidisciplinary project teamDemonstrated ability to plan, budget and manage assigned project during construction, fabrication and productionCompetency in all Windows Office, including Word, Excel, Access, ProjectStrong multi-tasking abilities to facilitate multiple complex projects with constant attention to detailCapable working with heavy workloads, critical timing of installations and deadlines that require the ability to work quickly, use good judgement, problem solve and initiate actionAble and willing to work weekends, holidays, early morning, or after hoursExcellent oral and written communication skillsExperienced team player with strong interpersonal skills, flexible to changing schedules, self-motivated, self-starter and contributes to a positive work environmentAbility to work within, and maintain Monterey Bay Aquarium's Core ValuesDemonstrated commitment to Monterey Bay Aquarium's Leadership CompetenciesReference # 23830Posted on 13 Mar 2019Location(s) Monterey BayExpertise ExhibitionsWork type(s) Regular, Full Time, Salaried (exempt)Job level(s) Experienced, ManagementMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
Exhibitions Project Manager
Job summary:The Exhibitions Project Manager provides general supervision, coordination and technical support to Monterey Bay Aquarium Exhibition projects, and ensures that all assigned projects achieve their goals completely and efficiently, while adhering to project schedules, budgets, and quality standards. This position is responsible for all phases of project planning and project completion, with a specific emphasis on planning for, and implementation of, construction and site installation. In addition to directly managing projects, this position supports other staff who are managing projects by developing tools and processes for effective project management.Core Responsibilities Provides project management of assigned Exhibition Division projects in a professional and businesslike mannerEvaluates project requirements, assembles and manages project teams, develops and leads project delivery strategyManages project teams including, designers, exhibit developers, experts, architects, contractors, consultants and vendorsAssumes responsibility for all construction and site work on Exhibition division projects, with regular and clear communication regarding site work progress to supervisor and other staffSupports and oversees work of other staff who are managing projects, including helping to set up and manage project budgets, schedules, and work plansEvaluates project risk regularly and works to minimize riskBuilds collaborative and positive relationships with personnel from other Aquarium divisions, management staff, clients, contractors, and stakeholdersDevelops and implements project action plans, schedules, budgets, and estimatesWorks closely with Monterey Bay Aquarium management staff to coordinate planning and project team activities with essential operations of all departmentsManages the research and solicitation of proposals for contracted work as well as the preparation and negotiation of Exhibition project contracts - this includes developing scope, schedules, terms and conditions and fee basis, and contract negotiationEnsures the quality of contracted project work, that budgets and schedules are adhered to, and that contractors comply with the terms of their contractMaintains appropriate logs, schedules and records of projects, including contract documents, change orders, construction change directives and authorizations, shop drawings, reports of meetings and conferences, requests for payments and other important documentsEnsures timely completion of documentation and submission required by the Aquarium or by government agenciesDevelops project estimating processes and tools; trains project managers and division managersCatalogues and files project deliverables at end of project for future referenceMaintains safety standards on all site work for Exhibitions projects, including internal staff and contractorsAbsolutely Required Skills / Knowledge / Ability / Experience or Education Degree in architecture, design management, industrial design, project management, construction management or related field preferred; or equivalent experienceMinimum of 5-years' experience in project management, exhibition management, architecture, construction management, or related fieldExperience leading multidisciplinary teamsAbility to identify and manage relationships with key internal and external stakeholdersExperience managing development of complex, public-facing experiencesKnowledge of exhibition project concept design, schematic design, design development and construction/fabrication/production documentsKnowledge/experience with character, quality and cost of construction/fabrication materials and equipmentAbility, with some training, to work with contractors and to learn to recognize and direct remediation of common construction hazards such as elevated work, confined spaces, hazardous chemicals, the hazardous release of stored energyKnowledge/experience with architectural and technical detailing, construction, fabrication and production technology and equipmentDemonstrated ability to lead, direct and coordinate work of a multidisciplinary project teamDemonstrated ability to plan, budget and manage assigned project during construction, fabrication and productionCompetency in all Windows Office, including Word, Excel, Access, ProjectStrong multi-tasking abilities to facilitate multiple complex projects with constant attention to detailCapable working with heavy workloads, critical timing of installations and deadlines that require the ability to work quickly, use good judgement, problem solve and initiate actionAble and willing to work weekends, holidays, early morning, or after hoursExcellent oral and written communication skillsExperienced team player with strong interpersonal skills, flexible to changing schedules, self-motivated, self-starter and contributes to a positive work environmentAbility to work within, and maintain Monterey Bay Aquarium's Core ValuesDemonstrated commitment to Monterey Bay Aquarium's Leadership CompetenciesReference # 23830Posted on 13 Mar 2019Location(s) Monterey BayExpertise ExhibitionsWork type(s) Regular, Full Time, Salaried (exempt)Job level(s) Experienced, ManagementMore details (document)The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination.It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), family care leave status, or any other consideration made unlawful by federal, state or local laws.VEVRAA Federal ContractorWe Request Priority Protected Veteran and Disabled Referrals for all of our locations
See More